Using Google Scholar to find UCS Library resources

We like Google Scholar and we’re sure many of you find it to be an incredibly useful way to quickly and easily search for scholarly literature and while we may like you to start every search from the Library website we also want to try and help you make the best use of this and other free resources.

So this is our quick guide to how you can use Google Scholar to find UCS Library resources.

Setting up Google Scholar

When you’re on-campus at UCS Google automatically recognises that you’re from UCS and where an article matches our holdings a ‘Full-Text @ UCS Library link will be displayed next to the search results. However if you’re working off-campus you will need to tell Google Scholar that you want to include links from our Library.

Here’s how:

1. Go to: http://scholar.google.com

2. Click the ‘Settings‘ link at the top of the screen:

Google Scholar3. Click ‘Library links’ on the left-hand side of the screen. If you use RefWorks you can also set-up the import feature in Google Scholar from this screen.

Settings4. Type ‘University Campus Suffolk‘ into the search box and hit enter or click the magnifying glass:

Library links5. Tick ‘Full Text @ UCS Library’ and save the settings.Library links2 6. Now you should see ‘Full-Text @ UCS Library‘ next to any resources that are available through our subscriptions.

Full Text ResultHowever this isn’t always 100% accurate so we would always advise that you also try searching for an article via Summon or the journal title via the A-Z of journals page if you’re unable to access from Google Scholar.

One final tip

Sometimes the ‘Full-Text @ UCS Library‘ won’t appear but we may still have access. Click the ‘More‘ link under the abstract and you may see an additional option to ‘Check UCS Library’. This will run an additional search to try and find a match in our holdings:

Check UCS LibraryThis may take you directly to the article or to a results screen which will advise whether the content is available. The ‘Article’ link will take you directly to the full text article while the ‘Journal‘ link will take you to the journal homepage allowing you to browse the complete contents.

360linkAny questions, comments or suggestions please let us know at: eresources@ucs.ac.uk

Summon 2.0 and RefWorks

Once you’ve carried out your search in Summon add the items you’d like to export into the temporary folder by clicking the icon to right of the article or book title:

Adding to folder

Click the folder at the top of the page to see your results:

Folder results

Select ‘RefWorks’ from the ‘Export As…’ list and login to RefWorks.

Export as

Check the items imported correctly by clicking: ‘View Last Imported Folder

RefWorks folder

TIP! When exporting any book citations from Summon, you will need to edit the citation in RefWorks in order to remove the URL (web address).

TIP! It is usually easier to export book references from Summon than via the Library catalogue as there is less editing and tidying up to do.

More help and advice about RefWorks is available here: https://my.ucs.ac.uk/Library/Referencing/RefWorks.aspx

E-Resources at UCS: delivering the best databases to you.

The UCS Libraries teams are dedicated to providing you with access to high quality information and high powered search platforms. Over recent months we have reviewed the databases we provide to ensure best coverage and functionality.

Having now completed the review we can announce some exciting changes in our databases which will become effective during August and September this year.  These new databases will give us enhanced access to full text, integrate seamlessly with our link resolving tool – which identifies full text content available through other sources, our Summon cross-search tool and the RefWorks reference management tool. Additionally, the platforms listed below have fantastic indexing and search functionality.

New resources

Information on all the new resources can be found here.

Resources which we will stop having access to

During August and September, UCS libraries will lose access to the following resources:

  • Academic OneFile
  • Academic Search Elite (Ebsco)
  • Business Source Elite (Ebsco)
  • Criminal Justice Abstracts (Ebsco)

The decision to cancel these resources is based on full text availability – when compared to the new resources, as well as the search capability, integration with other resources and also usage of these resources, which has been very low for some of those listed.

Impact: saving searches and .pdfs in EBSCO databases

The impact for staff and students at UCS will be minimal. If you have searches or references saved in any of the databases listed above, as ones to be cancelled you will need to export references to RefWorks or another reference management tool, download any .pdfs, which can be saved to reference records in RefWorks, and recreate any searches you have saved.

Instructions for printing articles

Instructions for saving to RefWorks

Instructions for saving to your computer_hard drive_USB_stick

Importing from Web of Knowledge to RefWorks tip

Many online databases, such as Web of Knowledge, do not include the database source or link data for electronic references.  However, RefWorks does allow you to edit the records when the ‘Import References’ window initially opens in your RefWorks account after an export from an online database has been conducted. 

Export to RefWorksYou can add this data to the imported references by clicking on the ‘Edit Imported References’ drop down-menu, which will display the Data Source and Links fields.

Adding details to RefWorks imports

If you have any problems accessing any of our e-resources, please email details to library@ucs.ac.uk

Security Certificate warning and RefWorks

refworksLogoWe are experiencing certificate error messages when importing some references in to RefWorks. Our security certificate is up to date and there is no threat in continuing past these screens, it’s simply a bug we’re trying to work out.

If you are seeing an error message that isn’t mentioned below, please email us at library@ucs.ac.uk with details of the message you see.

Here’s what to do if you see any of these screens

Manual references in RefWorks

If you find that you are unable to enter text into a manual reference in RefWorks, this may be the problem you are encountering:

From RefWorks technical support: This is likely caused by a change in MS Internet Explorer in version 9 on Windows 7 machines. IE9 no longer recognizes the coding we use to enable users to edit rich text fields that provide the ability to format them, e.g. bold, underline, italics.

To address this, we have been forced to ask users to employ what is known as “compatibility mode” in IE9. The easiest way to do this is to access the Tools menu in IE9, and then select the Compatibility View option so that a checkmark appears next to the entry on its left.

refworks screenshot

If you are having any problems with RefWorks or any of our e-resources, please let the library know library@ucs.ac.uk